BNRG Renewables Candidate Privacy Notice

BNRG Renewables is committed to protecting your personal data and handling it responsibly. This notice explains how we, as a data controller, collect, use, and protect your information during our recruitment process. Our processing of your data is governed by the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

We collect personal information that you provide directly to us through your application, as well as information from other sources to assess your suitability for a role. This includes:

• Contact Details: Your name, address, email, and phone number.
• Application Information: Your CV/resume, cover letter, and details of your qualifications and work history.
• Interview Notes: Information we record during interviews.
• Information from Third Parties: Information provided by recruitment agencies, professional networking sites like LinkedIn, and your named referees.

Sensitive Personal Data (Special Categories of Data): We do not actively seek sensitive data (such as information about your health, racial or ethnic origin, or religious beliefs) unless it is necessary to meet a legal obligation (e.g., to make reasonable accommodations for an interview) or if you voluntarily provide it to us for a specific purpose. We will only process this data with your explicit consent.

• Manage the recruitment process: This includes assessing your suitability for a role, communicating with you, and scheduling interviews.
• Comply with legal obligations: For example, we may need to verify your eligibility to work.
• Improve our recruitment process: We may use anonymized data to analyze and improve our hiring practices.

• Internal Staff: Such as hiring managers and HR personnel involved in the recruitment process, on a “need-to-know” basis.
• Third-Party Service Providers: We use trusted companies that help us with our recruitment, such as background check providers, IT support, and our Applicant Tracking System. We have contracts in place with these providers to ensure they process your data securely and only on our instructions.
• Legal Authorities: If required by law, we may disclose your data to legal or regulatory bodies.

BNRG Renewables endeavours to keep all personal data within the European Economic Area (EEA). However, in certain cases, your data may be transferred to third-party service providers located outside the EEA. When this occurs, we will ensure that appropriate safeguards are in place to protect your data, such as using Standard Contractual Clauses approved by the European Commission, as required by GDPR.

We will retain your data for (x) period after the recruitment process is complete.

• For Unsuccessful Candidates: We will retain your data for a period of (x) after the recruitment process has concluded to consider you for future roles. After this period, your data will be securely deleted or anonymised unless you have given us explicit consent to hold it for a longer period.

For Successful Candidates: The information you provided during the recruitment process will be transferred to your employee file and retained in accordance with our employee data privacy policy.

We have implemented robust technical and organisational security measures to protect your personal data from unauthorised access, use, alteration, or loss. Our security measures are designed to ensure the ongoing confidentiality, integrity, availability, and resilience of your data.

You have certain rights regarding your personal data under GDPR. These rights are not absolute and only apply in certain circumstances. You can exercise these rights by contacting us at the details below.

• The Right to Access: You have the right to request a copy of the personal data we hold about you.
• The Right to Rectification: You can ask us to correct any inaccurate or incomplete data we hold about you.
• The Right to Erasure (‘Right to be Forgotten’): You can request that we delete your personal data in certain circumstances.
• The Right to Object: You can object to the processing of your data where it is based on our legitimate interests.
• The Right to Restrict Processing: You can ask us to suspend the processing of your data.

The Right to Data Portability: You can request that we provide your data in a structured, commonly used, and machine-readable format to transfer it to another organisation.

You have certain rights regarding your personal data under GDPR. These rights are not absolute and only apply in certain circumstances. You can exercise these rights by contacting us at the details below.

• The Right to Access: You have the right to request a copy of the personal data we hold about you.
• The Right to Rectification: You can ask us to correct any inaccurate or incomplete data we hold about you.
• The Right to Erasure (‘Right to be Forgotten’): You can request that we delete your personal data in certain circumstances.
• The Right to Object: You can object to the processing of your data where it is based on our legitimate interests.
• The Right to Restrict Processing: You can ask us to suspend the processing of your data.

The Right to Data Portability: You can request that we provide your data in a structured, commonly used, and machine-readable format to transfer it to another organisation.

We do not use any automated decision-making or profiling that would have a significant legal effect on you during our recruitment process. All decisions regarding your application are made by a human.

You also have the right to lodge a complaint with Data Protection Commission (DPC) if you believe that we have not complied with data protection laws. You can find their contact details on their website: https://www.dataprotection.ie/

If you have any questions about this privacy notice or wish to exercise your data protection rights, please contact us at:

Name of DPO: Emma Burrows

Email: hello@bnrg.ie

Postal address:
BNRG Renewables Plaza

Custom House Plaza

Harbourmaster Place

I.F.S.C.
Dublin 1,
Ireland

D01 VY7